5 benefits of Continia Expense Management
Make your entire process of handling expenses easier than ever
#1 Complete overview of all expenses
With Expense Management the bookkeeper gets a clear overview of all expenses and can easily manage all types of incoming expenses such as travel expenses, per diem and mileages without having to use other ERP-systems than Microsoft Dynamics Business Central.
You can quickly handle expense reports with Expense Management as you get an instant insight into all company's expenses charged to Employees’ corporate credit cards. The employee expenses are imported directly into Expense Management and matched with bank transactions in a single workflow. In this way, you gain an enhanced overview of all expenses charged to a corporate credit card.
#2 Quick and easy registration of expenses
When all the credit card transactions have been imported straight into Microsoft Dynamics Business Central and then automatically matched with employee expenses, the employees can easily upload and attach the invoices and/or receipts to the transactions and submit them. This means that you, the bookkeeper, avoid having to manually register the expenses.
If a receipt should happen to be missing for an expense, the system automatically creates an expense and sends it off to the right user and requests a receipts.
#3 Expense handling in 3 simple steps
On the go, the employee can quickly handle their expenses through the Expense Management app. All they have to do is take a picture of the receipt, fill out required fields in the app and send directly to bookkeeping. Mileage registration can also be handled on the go in the same way.
Once the expense has been created and uploaded by the employee, all digital receipts will be visible in Microsoft Dynamics Business Central ready to be approved.
#4 Manage immediately
As all receipts will be visible in Microsoft Dynamics Business Central right away, you, as a bookkeeper, will have a complete overview of expenses for the company in real-time, and approvers can approve as soon as the receipt is uploaded. The approvers can see the original invoice on the screen and either accept, reject, hold it, or forward it to another person for review or approval. Comments and attachments can also easily be added.
Approvers can also approve invoices and expenses on the go as long as they have access to either Microsoft Dynamics Business Central or a web browser. This means that everyone in the organization can have access to the approval workflow when and where it is needed.
#5 Save time
By using Expense Management, the employees can submit their expenses directly from their smartphones. This makes it a whole lot easier for the bookkeeper because he/she doesn’t have to keep track of employee´s physical expenses.
Ultimately, this provides documentation for all employee expenses. Because the expenses are more detailed and precise, it can help to keep a clear overview of expenses.